Bylaws of Nebraska Youth Camp
As Amended September 17, 2016 (September 15th, 2018 – Needs Updated)
ARTICLE I – PURPOSE OF THE ORGANIZATION
The purpose of this organization is to provide for youth a wholesome environment and recreation under the guidance and supervision of Christians while instructing them in the knowledge of God’s word. To fulfill these objectives the directors shall arrange for a camp during the school vacation period of each year.
ARTICLE II – MEMBERSHIP
Section 1 – Membership Qualifications. The members of this corporation shall consist of all persons eighteen (18) years of age or over who are members in good standing of the church of Christ and have paid their annual dues to the corporation. The directors reserve the right to determine who may or may not be considered in “good standing” in the church of Christ.
Section 2 – Term of Membership. The term of membership shall continue only during the period of time for which the dues have been paid and for a grace period of sixty days after this time has expired, whereupon the membership shall automatically terminate.
Section 3 – Rights and Obligations of Membership. All qualified applicants shall be given all membership rights upon payment of their membership fees. Persons becoming members shall be bound by the provisions of these by-laws, the articles of incorporation, and such rules and regulations as shall be in effect.
Section 4 – Membership Fees. Membership fees shall be $25.00 per year, payable as many years in advance as desired. A life time membership shall be granted upon payment of $500.00 or cumulative payments totaling $500.00 within one membership year.
Section 5 – Expulsion and Reinstatement. Any member may be expelled and his membership canceled for flagrant and persistent violation of the by-laws, rules and regulations, or engaging in any courses of conduct unbecoming a member. This action must be taken by a three-fourths majority of the Board of Directors. Upon expulsion, all interest of the expelled member in the corporation and its property and business shall cease. Such action shall be made public at the next general meeting of the members. If an expelled member shall rectify the reasons for his expulsion to the satisfaction of the Board of Directors, the board has the authority to determine the manner and means by which the expelled member shall re reinstated.
ARTICLE III – MEETINGS OF MEMBERS AND VOTING RIGHTS
Section 1 – Annual Meeting. The annual meeting of the corporation shall be held during the month of September at such time and place as shall be determined by the directors, for the purpose of electing directors for such vacancies as exist according to these by-laws, and conducting other such business as may properly come before the meeting. The secretary shall mail written notice of this meeting to all members at least ten (10) days prior to the date of the meeting.
Section 2 – Special Meetings of the Members. A special meeting of the members may be called by the directors at any time. The secretary shall notify members in the same manner as for the annual meeting.
Section 3 – Quorum. Ten per cent (10%) of the voting members who may be present at any meeting shall constitute a quorum.
Section 4 – Voting List. The officer in charge of the membership list shall maintain a complete list of the members entitled to vote and this list must be available to the presiding officer at the meeting of the members.
Section 5 – Presiding Officer at Meetings. The President, or in his absence the vice-president, shall preside at all meetings of the members. If at any meeting neither the president nor the vice-president is present within fifteen minutes after the appointed time for the meeting, the members present and entitled to vote shall choose one of the board of directors to act as chairman until one or the other of said officers shall arrive.
Section 6 – Order of Business. The following shall be the order of business at meetings of members, with the provision that the presiding officer may vary the order in the absence of objections.
Reading of notice and proof of mailing.
Reading of minutes of last preceding meeting.
Report of president.
Election of directors.
Report of treasurer.
Report of secretary.
Section 7 – Election of Directors. The board of directors shall appoint a nominating committee, at least one of whom shall be a director, to nominate members for each directory vacancy which exists. Any member or director may suggest names to the committee. At least twenty-one (21) days prior to the date of the annual meeting the committee shall give the slate of candidates to the secretary, who shall prepare ballots listing the candidates and giving proper voting instructions and shall mail each member a ballot with the notice of the annual meeting. At the bottom of the ballot shall appear these words: “Mark this ballot and mail at once to the secretary or bring it with you to the annual meeting.” The ballots shall not be opened prior to the meeting but shall be given to the board of tellers appointed by the president, who shall open and count them along with the ballots handed in at the meeting. According to the number of vacancies, those candidates receiving the most votes shall be elected. In case of a tie vote the members present shall decide by ballot which candidate shall be elected.
Section 8 – Voting on Business. Except for the election of directors, any business to be voted on shall be done by a show of hands, unless the presiding officer shall order, or any member shall demand, that voting be by ballot.
ARTICLE IV – BOARD OF DIRECTORS
Section 1 – Number and Term. The business, property and affairs of this corporation shall be managed by a board of fifteen (15) directors. Five of the directors shall retire each year at the date of the annual meeting of the members, who shall thereupon elect five directors to three-year terms each. A retiring director shall be eligible for re-election to succeed himself
Section 2 – Qualifications of Directors. All directors must be members of the corporation in good standing who are at least twenty-one (21) years of age.
Section 3 – Disqualification. A member of the Board of Directors may be removed from the Board by a majority vote of the existing Board members. A Board member may be removed if in the judgment of the board he or she has shown any of the following:
A willful neglect and disinterest in the corporations business.
Conduct that is unbecoming a Christian.
Failure to cooperate with the decisions of the board.
Found to be unqualified as a director.
Found to be of unsound mind.
An absence without leave from more than 1/3 of the meetings of the board during a fiscal year.
A desire to resign from office by either a written or verbal notice to one of the officers.
Section 4 – Vacancies. Vacancies on the board of directors shall be filled by appointment made by the remaining directors. Each person so appointed shall serve until the next annual meeting, at which time an election shall be held to fill the unexpired term, the appointee being eligible to succeed himself.
Section 5 – Responsibilities and Powers of the Board. The board will:
Elect from among its members a president, a vice-president, a secretary, and a treasurer.
Have power to appoint such officers, agents, and committees as the board may deem necessary for the transaction of business of the corporation.
Provide, when deemed necessary, for remuneration for services of such employees and agents.
Transact such business as shall be necessary for the conducting of camps.
Have power to authorize the purchase of real estate necessary for providing camp sites, or the sale of real estate that is not necessary for such purpose.
Have the power to authorize the construction of buildings as needed.
Appoint, by resolution, an executive committee of three members of the board of directors, which committee shall act in the interim between regular meetings and have such powers as the board may, by resolution, direct.
Have power to remove any agent or officer whenever in the judgment of the board the interests of the corporation will be served thereby.
Require an informal audit of the treasurer’s records for the fiscal year ending September 15, a report of which shall be presented at the annual meeting of the members.
Keep a bank account in the name of the corporation at a bank or banks selected by the board and no money shall be withdrawn therefrom except as directed by the board by a special resolution. All checks, bills, drafts, and commercial papers shall be signed as the board of directors may from time to time resolve.
Have power through its duly accredited officers, when necessary for the operation of its business, to borrow money and to issue promissory notes, bonds, or certificates of indebtedness of the corporation, and may, in like case, mortgage its property, both real and personal, as security for its debts or other lawful obligations.
Section 6 – Meetings of the Board. Meetings may be convened on a regular schedule adopted by the board, or may be called by the president on his or her own authority or by the request through him or her of any three members of the board. Notice of any special meeting shall be given to each director by written notice delivered or mailed at least seven (7) days previous thereto.
Section 7 – Quorum. A majority of the directors shall constitute a quorum.
Section 8 – Manner of Acting. The act of the majority of the directors at a meeting at which a quorum is present shall be the act of the board of directors.
ARTICLE V – OFFICERS AND DUTIES
Section 1 – Officers. The officers of the corporation shall be president, vice president, secretary, and treasurer. Each office shall be held by a different individual.
Section 2 – Election and Term of Office. The officers of the corporation shall be elected annually by the board of directors at a meeting of the board immediately following the annual meeting. Each officer shall hold office until his successor shall have been duly elected or until his death, or until he shall resign or shall have been removed in the manner hereinafter provided. A retiring officer may be eligible for re-election to succeed him or herself.
Section 3 – Removal of Officers. Any officer of the board may be removed by the board by a simple majority vote whenever in the judgment of the board the best interests of the corporation would be served thereby.
Section 4 – Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the board of directors for the unexpired portion of the term.
Section 5 – President. The president shall be the chief executive officer of the corporation. He or she shall preside over all meetings of the board and of the members. He or she shall see that all orders and resolutions of the board are carried into effect. He or she shall be ex-officio member of all standing committees, and shall have the general powers and duties of supervision and management usually vested in the office of the president of a corporation. He or she shall sign, with the secretary or any other proper official of the corporation, any instruments which the board of directors has authorized to be executed or shall be required by law to be signed or executed.
Section 6 – Vice President. The vice president shall perform the duties and exercise the powers of the president during the absence or disability of the president or in the event of his or her refusal to act.
Section 7 – Secretary. The secretary shall attend all meetings of the members, the board of directors, and the executive committee, and shall preserve in books of the corporation true minutes of the proceedings of all such meetings. He shall keep a register of the names and post office addresses of all members of the corporation. He or she shall see that all notices are duly given in accordance with the provision of these by-laws and as directed by the board of directors. He or she shall sign with the president such instruments as may be authorized by law or by resolution of the board of directors. He or she shall, in general, perform all duties incident to the office of secretary and such other duties as may be assigned to him or her by the president or by the board.
Section 8 – Treasurer. The treasurer shall have custody of all corporate funds and securities and shall keep in books belonging to the corporation full and accurate accounts of all assets, liabilities, receipts and disbursements. He or she shall deposit all moneys, securities and other valuable effects in the name of the corporation in such depositories as may be designated for that purpose by the board of directors. he shall disburse the funds of the corporation as may be ordered by the board, taking proper vouchers for such disbursements, and shall render to the president and directors at the regular meetings of the board, and whenever requested by them, an account of all his or her transactions as treasurer and of the financial condition of the corporation. The corporation may at its discretion keep in force a bond for the treasurer in form, amount, and with a surety or sureties conditioned for faithful performance of the duties of his office and for the restoration to the corporation in case of his death, resignation, retirement or removal from office, of all books, papers, vouchers, money, and property of whatever kind in his or her possession or under his control belonging to the corporation.
ARTICLE VI – OPERATION OF A CAMP
The board of directors shall appoint camp committees in such numbers as it may deem proper, which committee shall serve in a supervisory capacity in connection with programs, facilities, promotions and other matters as may be determined by the board of directors. The board shall also appoint a person(s) to serve as camp director and shall delegate to that person(s) whatever authority they deem necessary in connection with the operation of a camp.
ARTICLE VII – AMENDMENT OF BY-LAWS
These by-laws may be amended, or revised, by the affirmative vote of a majority of voting members present at any regular or special meeting of the members, provided that a quorum is present and notice of the proposed amendments, or revisions, be contained in the notice of the meeting.
ARTICLE VIII – TERMINATION OF CORPORATION
In the event that Nebraska Youth Camp should be dissolved, all of the assets of the corporation, after discharging all financial obligations, shall become the property of York College, York, Nebraska.