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Policy: Cabin Occupancy


Approved ??


Occupancy will be figured by the Health Department at 40 square feet per person.


CabinDimensionsPersons
Staff Cabin (older)24' X 30'16
Staff Cabin (newer)24' X 30'16
Apache16.5' X 20'9
Arapaho20' X 28'14
Blackfoot18' X 19'9
Bob-O-Link20' X 28'14
Chib-Cha24' X 24'14
Comanche24' X 24'14
Mohawk16' X 26'10
Navajo16' X 26'10
Nunami16' X 20'9
Oriole16' X 20'9
Tanda16' X 26'10
WiMiHi16' X 26'10
Total164



Policy: Camp Ground Usage


Approved 1/31/03


Campground Use Policies


  • Turkey Creek is off-limits due to health/safety consideration.
  • Hunting and trapping are not allowed on the campgrounds without permission of the Board of Directors.
  • Driving on the campground is not permitted. Cars must be parked only in designated area.
  • Writing on or defacing any camp property is not allowed. A fee will be charged for necessary repair work.
  • Campfires are allowed only in designated sites.
  • Mattresses and beds are not to be removed from cabins.
  • Use of camp facilities must be scheduled with and approved by the Board of Directors.
  • Use groups are expected to respect all campground rules and regulations. (See: General *Waterfront Regulations, and Health & Sanitation Guidelines)


State Department of Health and Sanitation Regulationsand Inspection


At some point during the summer, the Health Department will inspect the camp. Please take note of the following items, which are checked during the inspection:


  • Cabin occupancy limits
  • The State Health Department at 40 square feet per person figures occupancy.
  • Nunami, Bob-o-link, Orioles, Apache, Blackfoot 20 x 22 = 9 people = 45
  • Tanda, Wi-Mi-Hi-, Arapaho, Navajo, Mohawk 16 x 26 = 10 people = 50
  • Chibcha, Comanche 24 x 24 = 14 people = 28
  • Staff Cabins (3-4 per room, with max. of 14 per cabin) 24 x 24 = 14 people = 28
  • Bible Classroom 20 x 22 = 9 people = 9


Kitchen: Food Establishment Inspection Report


  • Can opener is clean.
  • All food is covered for protection.
  • Food temperature maintained - hot or cold.
  • Food date labeling.
  • Walk-in temperature 38 degrees.
  • No food stored on walk-in floor.
  • Dish washing - sterilize at 180 degrees for 2 minutes.
  • Hair restraints.
  • Personal items stored separately. (Use staff refrigerator in office).
  • Clean canteen area: floor, pop machine, refrigerator, snow cone machine.


Buildings/Bathhouse/Equipment: Group Recreational Camp Survey Form


  • Clean buildings.
  • Insect control - screens and doors in good repair.
  • Disinfecting program for bathhouse.
  • Hot water temperature not to exceed 120 degrees.
  • Trash properly disposed of.
  • Health records and log maintained.
  • Medications locked.
  • Number of people per cabin not to exceed posted limits.
  • Common use items not permitted such as bar soaps, cups, towels...
  • Archery equipment locked for storage, supervised for use.



Policy: Camper Registration


Approved 2001

Reviewed 2009


  1. Registration is based on Grade Level Completed.
  2. Places are reserved by getting a completed Registration form and deposit to the Registrar.
  3. Places in sessions are filled on a first-come basis using postmark or date received by Registrar.
  4. "Phone order" registrations are put on the Session waiting list until deposit and form are received by Registrar.
  5. If a session fills, remaining names of registered campers are placed on a Session waiting list in order of date received. Openings are filled, in order, from this list.
  6. Pre-registered campers will be given cabin assignments before walk-ins are placed in cabins.
  7. To simplify procedure, current staff child discount policy is application through Scholarship Program as needed.
  8. No deductions/refunds for campers who come late/leave early or who leave and return during a session, unless for a Dr. verified illness. Refunds are given by Treasurer after confirmation by Session Director. 1994
    Rationale: To discourage "In & out" campers who tend to disrupt the program for campers and staff. Session fee is for the opportunity to be at camp that week. If the camper chooses to be gone part of the time, that is their option.
  9. Out of Grade level requests- Out of grade level requests will be received by the Registrar from the parents for approval/disapproval of Board. Requests will then be submitted to the Board by e-mail for timely approval/disapproval and then to the Session Director(s) for final approval/disapproval. Names will go on an OGL session waiting list maintained by the Registrar. Three weeks before the desired session opens, approved campers will be notified and entered in the registration database or onto the Session waiting list. Requests disapproved will be notified when the decision is made by the Board. (3-13-09)
    Rationale: Campers of the specified grade level should have first option on available spaces. OGL campers should be notified in a timely manner of approval or disapproval.
  10. Early Registration Discount can be obtained if Registration form and deposit are given to a Board member by June 1. Member should initial and date in upper right corner and get information to Registrar in a timely manner to allow processing for placement in a session. Board members cannot guarantee a place in a session. 2009



Policy: Committee Authority


Approved 4-18-97


Rationale: In order to expedite work on the committee level and yet assure that the Board is aware of and in agreement with action taken. Committee Reports at Board meetings should include new plans for the future and current status on previous plans.

Committees should make recommendations, with brief rationale, on such items as:


  • Annual budget proposals
  • Expenditures of $300 or more
  • Non-budgeted items
  • Session Directors
  • Session fees
  • Letters of complaint/concern
  • Hiring/firing of personnel
  • Deviations from the Master Plan
  • Policy changes



Policy: Disqualifying Offenses for Directors and Staff


Approved Feb 10th, 2012


The following list is to be used with the results from background checks for staff at Nebraska Youth Camp.


Any person will be disqualified from Directing or staffing for any Nebraska Youth Camp session if said person has been (1.) found guilty or entered a guilty or no contendere plea regardless of the adjudication for any of the disqualifying offense (2.) has a charge pending against him or her in which it is alleged that he or she has committed any of the following crimes or (3.) has a record of a conviction of an equivalent offense in another state.


The disqualifying crimes are as follows (all references, unless otherwise indicated, are to Title 18.2 of the Code of Virginia (1950), as amended):


  1. Possession of marijuana (18.2-250.1) once in the last 3 years or more than once in the last 10 years.
  2. Possession of a controlled substance other than marijuana (18.2-250) once in the last 10 years or more than once.
  3. Assault and battery (18.2-57) once in the last 5 years or more than once in the last 10 years.
  4. Driving while intoxicated (18.2-266) two or more times in the last 5 years.
  5. Distribution of controlled substances (18.2-248)
  6. Delivery of controlled substances to prisoners (18.2-474.1)
  7. Possession with intent to distribute controlled substances (18.2-248)
  8. Possession with intent to distribute marijuana (18.2-248.1)
  9. Murder or manslaughter (voluntary or involuntary) (Article 1 of Chapter 4, 18.2-30 to 18.2-37)
  10. Malicious wounding by mob (18.2-41)
  11. Abduction (18.2-47)
  12. Abduction for immoral purposes (18.2-48)
  13. Assaults and bodily woundings (this includes, but is not limited to, shooting, stabbing, malicious wounding, and reckless endangerment) (Article 4 of Chapter 4, 18.2-51 to 18.2-57.2, but not 18.2-57)
  14. Allowing firearm access to children (18.2-56.2)
  15. Robbery (18.2-58)
  16. Burglary and related offenses (Article 2 of Chapter 5, 18.2-89)
  17. Carjacking (18.2-58.1)
  18. Extortion by threat (18.2-59)
  19. Felony stalking (18.2-60.3)
  20. Sexual assault (Article 7 of Chapter 4, 18.2-61 to 18.2-67.10)
  21. Arson (Article 1 of Chapter 5, 18.2-77 to 18.2-88)
  22. Use of a machine gun in a crime of violence (18.2-289)
  23. Aggressive use of a machine gun (18.2-290)
  24. Use of a sawed-off shotgun in a crime of violence (18.2-300)
  25. Pandering (18.2-355)
  26. Crimes against nature involving children (18.2-361)
  27. Incest (18.2-366)
  28. Taking indecent liberties with children (18.2-370; 18.2-370.1)
  29. Abuse and neglect of children (18.2-371.1)
  30. Failure to secure medical attention for an injured child (18.2-314)
  31. Obscenity offenses involving children (18.2-374.1)
  32. Possession of child pornography (18.2-374.1:1)
  33. Electronic facilitation of pornography (18.2-374.3)
  34. Abuse and neglect of incapacitated adults (18.2-369)
  35. Employing or permitting a minor to assist in an act constituting a criminal offense (18.2-379) under Article 5 of Chapter 8
  36. Escape from jail (18.2-477)
  37. Felonies by prisoners (Section 53.1-203 of the Code of Virginia (1950), as amended)

Why These Crimes?


The list includes "Barrier crimes" as incorporated by reference in 19.2-392.02 of the Code of Virginia (1950), as amended, which authorizes background checks on persons who may have unsupervised access to a child.




Policy: Media Usage


In the past the camp has used camper images in both promotional materials and memorabilia. Examples of these items include:




Media Usage Release


The Camper Registration Form includes the following Media Usage Release (see below in gray). As a parent/guardian by signing this release you give Nebraska Youth Camp permission to display your child's image in promotional materials and memorabilia. Materials may be in digital or printed format. Materials may be in the form of a photograph or a video clip.


If you abstain from signing we ask that you provide a photograph of your child that the camp Board of Directors (link to BoD) can have on file, in order to better identify those whose images should not be displayed in promotional materials or memorabilia. This is not required, but it is appreciated. Photographs on file are available only to the Board of Directors and Nebraska Youth Camp staff involved in production.


Campers 18 and older may sign the release for themselves.


Media Usage Release

I give permission for my child's image to be displayed in Nebraska Youth Camp promotional materials and memorabilia whether in digital or printed format. Such items may include the camp website, quarterly newsletter, slide show, etc.

Parent or Guardian Signature: _________________________ Date: ____/____/____
For additional information see http://www.nebraskayouthcamp.com/mediausage.php



Promotional Distribution and Availability


Promotional items are created and distributed to do just that. To promote the camp and its mission. Printed promotional items are generally only distributed among the camp membership, churches of Christ, and those involved with the camp. Meaning they are not distributed cold to random people in the public. Digital promotional items are available to the public on the camp website at http://www.nebraskayouthcamp.com. The camp may host videos externally.



Personal Identification and Third Parties


Nebraska Youth Camp will not personally identify campers by name, address, or any other personally identifying criteria in images in promotional items or any materials which are available to the public. However, memorabilia items which are not distributed publicly, such as group cabin photos, may include camper names, but will not specifically identify campers individually by name. Such memorabilia items will not be distributed publicly, but will only be distributed to those attending that specific camper session. Nebraska Youth Camp will not sell or distribute camper images to Third Parties.



Scope of Control


The camp does not have complete control over images captured on camp grounds. Campers and volunteer staff are allowed to bring cameras to camp. They may then post personally obtained images on the Internet via social networking sites, etc, or create a slide show or video for memorabilia. If you abstained from signing the Media Usage Release, your child may still have his/her image captured while at camp. However, what the camp does have control over is how images are used at the corporate level, meaning which camper images are displayed in materials which are expressly distributed by the Nebraska Youth Camp organization.


This information may be updated periodically.

If an image is posted or used in error, please Contact Us immediately





Policy: Pets


Approved April 2009


Rationale: Issues of health, safety, insurance liability, and wild life and facilities preservation.


During Regular scheduled sessions, staff and campers are not allowed to have pets on the campground. Visitors must keep any pet leashed, out of any building and off the beach area. $25.00 fine for each violation.


For rental groups see Rental Agreement.


Clause to include "For safety and liability reasons, no pets, please".


Implementation and enforcement: The no pet policy must be posted and be in the written rental contract.


Additional suggestions for implementation and enforcement:


  • Session director is responsible for communicating to staff & campers and for enforcement.
  • Facilities Committee is responsible for adequate posting of notice, (suggest front gate).
  • Programs or Treasurer (whoever does scheduling) is responsible for including notification in rental contract and informing rental groups.
  • Watchman is responsible for enforcement with rental groups.



Policy: Romantic Relationships


Approved February 2009

Policy for romantic interactions

Rationale: To guide and direct couples in godly, respectful, responsible behavior.


It is Board policy that there is to be no physical display of romantic affection at camp.


Examples are kissing, arms around each other, sitting on laps, any other intimate contact or wandering off together alone.


Session director is responsible for seeing that staff/staff and camper/camper interactions adhere to the above policy.



NYC Restricted Relationships


To protect campers, staff, and the reputation of NYC.


The Board considers staff/camper romantic interactions to be inappropriate at camp; therefore romantic relationships will be a factor in staff selection. Any such relationship must be fully disclosed to the Session Director(s) before staff selection. Such information will be communicated to the Board by the Director(s).


If a person with such a relationship is selected as staff, in order to protect the camper, the staff member and the reputation of NYC the following requirements will be implemented by the Session Director(s):


  • Full disclosure of the relationship and the behavior expectations to the session staff to provide accountability.
  • Specific behavior expectations beyond the Romantic Interaction Policy.
  • Any infraction of expectations regarding the relationship will result in the dismissal of the staff member.

The Board considers adult (over 20) /minor (under 18) romantic relationships to be inappropriate at camp, therefore persons in such relationships will not be considered for staff if the other party will be present at that session. Camper attendance will have priority.


"The Board considers staff/camper romantic interactions to be inappropriate at camp" to be included on Staff Application.


Policy: Youth Camp Staffing


Approved February 1999


Bible teachers, cabin counselors and any others who have a direct impact on the spiritual life of the camp session are to be baptized believers and members in good standing of their local church of Christ. The Session Director is responsible for compliance.




Policy: Youth Sessions


Approved 11/94, 5/95


  1. Misconduct, such as swearing, smoking, drinking, drugs, fighting or disrespect for others, will not be tolerated. Such behavior may result in the dismissal of the staff member. (11/94)
  2. There will be separate swimming periods for boys and girls.(5/95)
  3. For fire safety considerations, fireworks are permitted only under the Director's supervision.
    Fires are only allowed in designated campfire areas.
  4. The Director is responsible for the supervision of "serenading" and "open house" events. Such events shall not infringe on the privacy of campers or allow opportunity for property damage to occur.
  5. The Director is responsible for the securing of all camper cars.
  6. Staff cars shall be parked in designated areas and locked.
  7. Vehicle traffic on the campground is limited to camp business with the Director's permission.
  8. To minimize health hazards, shoes are required for Beginner and Junior sessions.
    They are strongly recommended for Intermediate and Senior.
  9. The Director is responsible for seeing that the buildings and grounds are clean and that equipment is properly stored.
  10. Board Directive to Session Directors: Campers are not to be transported off the campground except for medical treatment during the 1995 summer sessions. (5/95)
  11. Bible teachers, cabin counselors and any others who have a direct impact on the spiritual life of the camp session are to be baptized believers and members in good standing of their local church of Christ. The Session Director is responsible for compliance. (2/1999)